Enforcement Management View

Provides the ability to review Enforcements for a single Industry or a group of Industries.

Enforcements Management Screen	When you first enter the Enforcements screen, you are viewing a list of Enforcements that meet the selection criteria. If you do not see any Enforcements, it is because none match the criteria. Try clicking the <Group> option and / or expanding the date range. You can review Enforcements for a particular Industry or a group of Industries. The listing shows Enforcements filtered by the “Enforced Date” field. You can click on Viol to see the Violation Details screen of the Violation associated with the Enforcement. You can click on Enforce to see the Enforcement Details Screen of the Enforcement itself. You can NOT create a new enforcement from this screen. The only way to enter this screen is via the VIOLATIONS / View Enforcements selection from the MENU BAR at the TOP. To understand how to create a group, go to the Groups section.
Create Enforcements	Enter the Enforcement Tab via the Violation Details screen to create a new Enforcement - to enter enforcement actions in response to the Violation. On the Enforcement Detail Screen fill in the appropriate fields, choose violations to enforce if you have more than one, and click on the save button. After you click Save, you can print an NOV letter summarizing the Violation by clicking the Reports button .
Creating a Violation	See the Violations screen for creating Violations or go directly to the to the Violation Details screen by clicking on Viol
Reporting on Enforcements	The System Reports “Violations and Enforcements” and “Violations and Related Events” provide a means of analyzing and reporting on Enforcements.
Enforcement Groups	All Enforcements is the default group to use to select Enforcements. Compliance Plan Due is group that lists the Enforcements that meet two criteria: (a) They have an assigned Plan Due Date. (b) And there is NO In Compliance Date.
Buttons	Description
Viol Enforce	You can click on Viol to see the Violation Details screen of the Violation associated with the Enforcement. You can click on Enforce to see the Enforcement Details Screen of the Enforcement itself.
Close	Closes the form, returns to the Main Menu.
Cancel	Closes and exits without saving changes.
Filter Criteria	Description
Select by:	Industry: Allows you to select, and work with enforcements for a single Industry at one time. Group: Allows you to select, and work with enforcements for a whole group of Industries at the same time. These groups are created in the Industry Groups Section of the software
Industry No	Displays the Industry number of the Industry associated with the enforcements displayed. Displayed only when using "Select by: Industry" mode.
Industry Name	Displays the Industry name of the Industry associated with the enforcements displayed. Displayed only when using "Select by: Industry" mode.
Group	Displays the Group name of the Industries associated with the enforcements displayed. Displayed only when using "Select by: Group" mode.
Select View by Enforced Date	Drop down box offering a list of time periods. Choosing a time period limits the Enforcements displayed to the ones that have a Date of Enforcement within that time period. The user can create a Custom Date range (See the Custom Date explanation in the List and Details View section of Common Features) or add / modify / delete Date Ranges available in the listing via the Quick View tab of Event Administration.
Category	Choose the Category Group for the enforcements.
Group / Type	Choose the Enforcement type group that you would like to filter on. These can be customized by clicking on the Groups/Filter button above it.
Group/Filter	Opens the Filter form to create and modify groups and filters. For more information go to the Filter Form
Quick Filter	Access the Quick Filter function by a Right Click on a field of interest and sort for and select just the records you want to display.
Item	Description
Industry Name	Displays the Industry Name associated with the Enforcements displayed.
Violation Type	The type of violation. Violation types may be added to the list box via the Violation Types of Violations and Enforcement Administration.
Enforcement Type	The type of the Enforcement. Enforcement types may be added to the list box via the Enforcement Types of Violation and Enforcement Administration.
NC Date	The date that the Non-Compliance (violation) occurred.
Enforce Date	The last enforcement date associated with the violation.
Plan Due Date	The date the Enforcement Plan is due to be completed.
In Comp Date	Date the Industry is back in compliance. This can be edited on the Violation Detail Screen.
Violation Description	Description of the violation (8000 character max).
Compliance Plan	The Compliance Plan that the Industry must follow to get back into compliance
Related Items	Does this violation stem from another event, such as a sample? Or were there other events generated from this violation? The software will track items like this in the related items section. This is a great place to view the “Escalation Of Events” that has taken place.
Other Field Names and Config	The List View Configure Link Allows you to select which fields are displayed, their order and settings. The Violation Management screen has a variety of Fields that can be used including additional Industry info, and Internal Comments.
Attachment	Attach or view existing attachments by clicking the magnifying glass

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Enforcement Details

Create an Enforcement Record for a violation, and print a NOV or other letter.

	Item		Description
	Industry No		ID of Industry whose Enforcement is being displayed below.
	Industry		Name of Industry whose Enforcement is being displayed below
	Create Event		Opens Events Details page allowing you to create a new Event for this Enforcement.
	New		Clears values and allows you to create a new Enforcement. While editing, the New, Edit, Close, and Record Selector buttons will be disabled.
	Edit		Allows you to edit the displayed Enforcement. While editing, the New, Edit, Close, and Record Selector buttons will be disabled.
	Save		Saves the changes made to the Enforcement. Only enabled while editing / creating an entry.
	Close		Closes the screen.
	Cancel		Cancels any changes made to the Enforcement. Only enabled while editing or creating an entry.
	Delete		Deletes the Enforcement.
	Enforcement Type		This combo box lists all possible Enforcement types available. These types are editable in Violations Sys Admin Page
	Enforcement Description		Description of the enforcement type (8000 character max).
Attachment		Attach or view existing attachments by clicking the magnifying glass
	Browse..		Opens a file browser allowing you to select a file for association. Once selected, Click on this button to open the file.
	Penalty amount		The dollar amount of the fine levied, if any.
	Enforce Date		The date the enforcement was taken. Default date is "today". To change the date, enter a new one.
	Plan Due:		When is the Compliance plan due for this violation? There may be several per violation.
	Enforced By:		POTW employee who completed the enforcement for this violation?
	Person Contacted		Who was the person contacted at the Industry regarding the Enforcement? You will notice that this field is populated with contacts for the industry, however, this field is not limited to that list of contacts.
	Mail Receipt		New to Version 6 – Store your mail receipt to any enforcement action. This field will also be displayed on the NOV letter.
	Compliance Plan		What are the requirements for the industry to get back into compliance? Indicate all dates and actions here. This info will be displayed in the NOV Letter.
	Select Plan		This button allows a user to open the Select Compliance Plan window, where you can select a predefined compliance plan. The plans you choose can overwrite the existing plan in the Enforcement Compliance Plan field, or it can append to it. This allows you to create a personalized plan from different available compliance plan paragraphs. This button is only available when you are editing the Enforcement. If you go to Violation and Enforcement Admin, and the Compliance Plans tab, you can create, edit, and modify Compliance Plan / Paragraphs to customize to your POTW’s program.
	Internal Comments		Enter comments regarding the enforcement that will remain internal to the POTW. These comments will not show up on the NOV letter. (8000 character max)
	Violations Enforced		Here you will see a list of violations that are currently scheduled to be enforced with this enforcement action. All of the violations from this list will be displayed on the NOV for this enforcement. To add, modify or remove items click on the Add or Remove Violations button.
	Add or Remove Violations		Add or Remove Violations opens a form for users to easily associate multiple violations with this single enforcement. If you have multiple parameter violations that you would like to enforce with a single enforcement and NOV letter, this is where you would complete that process.
	Status Bar		Reduced Status Bar allowing you to view a Calendar, a Calculator, Contact Information, or create a new Phone Log Event.

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Select Compliance Plan

Create, edit, and assigned sequence values to Compliance Plan paragraphs customized to your Compliance Program.

Item	Description
Cancel	Cancels any changes made and returns to the Enforcement screen.
Overwrite Existing Plan	When this choice is selected, hitting the SELECT button beside one of the Plans Overwrites whatever is currently in the Compliance plan field with the information in the Compliance plan associated with the Select button.
Append to Existing Plan	When this choice is selected, hitting the SELECT button beside one of the Plans adds the information in the Compliance plan associated with the Select button to the end of whatever information is currently in the Compliance plan field.
Select	This button tells Linko that you want to use the Plan associated with the chosen Select button to either add or append depending on the above settings to the Compliance Plan Field in the Enforcement window. You can hit multiple Select buttons for different plans to create a customized plan. The plans are added to the Enforcement Compliance Plan field in the order that you select them.
Plan Abbrv.	This is an identifier of the Compliance plan, created in the Violation and Enforcement Admin.
Seq.	This stands for Escalation Sequence which is assigned when you create the Compliance Plan / Paragraph in the Violation and Enforcement Admin. This can be used to write step-by-step processes of escalating actions.
Plan Description	This is a verbal description of the Plan. You can double-click in the field to open an expanded view of the information, or click once and use the small scrolls on the side to read through it. You cannot edit this information here.
Compliance Plan	This is the actual listing of the Plan / Paragraph. You can double-click in the field to open an expanded view of the information, or click once and use the small scrolls on the side to read through it. You cannot edit this information here.

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Compliance Plans

Create your own customized paragraphs to build compliance plans.

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Enforcing Multiple Violations

Add multiple violations for the same incident to a single Enforcement.

Item	Description
Add/Remove	Add or remove violations to be enforced by this Enforcement. Use these buttons to switch Violations from the Existing Violations to the Enforced Violations section, or back.
Close	Closes the screen.
Existing Violation	This is a list of all violations that exist for this particular industry. Each violation is sorted by its complete date.
Violations Enforced	Violations that are scheduled to be or have been enforced by this enforcement. These violations will show up on the NOV letter that can be generated from the enforcement.
Violation Description	When you Select one of the Violations listed, this field pulls in the Description from the Violation details.

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