Event Categories

Different fields will become available in Event Details depending on which category was chosen at the Event Pick Box. 

This Generic Details screen has fields on it to record and display Generic (phone log and other) information.

Selector

Description

Industry No

ID of Industry whose Events are being displayed below

Industry Name

Name of Industry whose Events are being displayed below

Address

Address of the Industry.

Buttons

Action performed

Create Violation

Opens Violation Details page allowing you to create a new Violation for this Event

New

Clears values and allows you to create a new Event.  While editing, the New, Edit, Close, and Record Selector buttons will be disabled

Edit

Allows you to edit the displayed Event.  While editing, the New, Edit, Close, and Record Selector buttons will be disabled

Save

Saves the changes made to the Event.  Only enabled while editing or creating an entry

Close

Closes the screen

Cancel

Cancels any changes made to the Event. Only enabled while editing or creating an entry

Delete

Deletes the Event.

Record Selectors

Standard Record Selectors allowing you to move between displayed Events. 

Status Bar

Reduced Status Bar allowing you to view a Calendar, a Calculator, Contact Information, or create a new Phone Log Event.

Item

Description

Event Category

Event Category selected for this event.  This field is not editable, and will always display what was previously chosen

Event Type

This combo box lists all possible types available for the selected Event Category.  Use the Utility table "Event Types" in Event Administration to add events that you want to track which are not already present in the Event Types drop down list.

Due Date

The scheduled date for the Sample to be taken

Complete Date

Date the event was done.

Browse…

Opens a file browser allowing you to select a file for association. Once selected, Click on this button to open the file.

Created By

Person who created this event.  This can be used in bigger systems to track who is scheduling the events to be completed

Assigned to

POTW person assigned to complete the event.

Performed by

Person who completed the event.

Contact

If interaction with the industry occurs, recording the contact will be useful information to have.   This field is not limited to contacts associated with an industry.  Simply type in the contact that you worked with

Start and End Times

Again, if interaction with the industry occurs, recording the time of interaction may be necessary information

Late Event

Whether or not this Event is late.  If the event is late, this will be automatically filled in by the system

Has Viol

Whether or not there are any violations associated with this Event.  If there are Violations, clicking this label will open the Violation screen listing all of the violations for this single event

Pre Notify/Post Notify?

Pre Notify Events are either created on an Event Type level in the Event Administration Screen or on the fly within any of the Events screens (Samples Included).   Pre and Post Notify will automatically generate events before and after the original events are due.  For example, users can create a pre-event to notify POTW personnel of an upcoming sample event.  This can be used to prepare the sample bottles and review the types of samples to take.

This is a discontinued feature provided for backwards compatibility. Please see the Pre / Post Configuration setting.

Event Comments

Comments about this Event. This field has an 8000 character limit.

Internal Comments

Internal Comments about this Event.  These do not display on reports.  This field has an 8000 character limit.

Event Category Fields

The Inspection Event Screen has fields that are different than the fields that are displayed for the Generic Events Screen. The Inspection Event does not include an Event Category, Contact, or event Start Time or End Time fields.

Item

Description

IU Person Present

This field will show a list of the contacts that exists for the Industry, but a user can type any name that they want into the field. This identifies the Industry representative who was present during the inspection.

Other Person(s) Present

This field allows the user to add any other interested party who was present during the inspection. Multiple persons’ names may be typed directly into the field.

Inspection Result

You can select the result of the inspection from a list of typical results. When you want to add additional results types to the list, simply type it in and tell Linko to add it to the database when it asks. Or go to Event Administration under the Inspection Result Types tab and Add New.

Inspection Reason

What was the reason for the inspection?  Planned, Suspicious behavior, inspector feeling grumpy and so forth….  This field has a 254 character limit. Note:  Inspection Comments has an 8000 character limit, and Internal Comments has an 8000 character limit.

Other Person Present

If you have more than 1 Inspector onsite during the inspection, their name or initials can be entered here in this free form drop down area

Attachments:

Add new attachments or view existing.  See Using Attachments for more details